Schedule setup
Schedule settings are in Staff → Shift schedule → Settings. Company rules and holidays are changed by an administrator or a schedule manager of all locations; locations, location templates and staffing needs can also be changed by the manager of that location.
Company rules
Rules apply to all locations. For a new company, the time zone and currency are filled in from the company's country.
| Group | What you set | Default |
|---|---|---|
| General | time zone, first day of the week, currency | by company country, Monday |
| Schedule checks | rest between shifts, maximum shift length, weekly hour limit | 12 h, 12 h, 40 h |
| Norm | hours in a working day (for the monthly norm and paid absences) | 8 h |
| Night and holiday | night time and pay multipliers | 22:00–06:00, ×1.5; holidays ×2 |
| Overtime | counting mode, daily threshold, multiplier | not counted, 8 h, ×1.5 |
| Payable hours | by clock-ins, by schedule, or by clock-ins but no more than scheduled | no more than scheduled |
| Clock-ins | rounding, late grace period, how early before a shift one can clock in, auto-closing forgotten clock-ins | no rounding, 5 min, 60 min, after 4 h |
| Geolocation and photo | require geolocation, radius, block outside the geofence, require photo, clock-in without a shift, clock-in from the website | yes, 200 m, no, no, yes, no |
| Notifications | shift reminder, "hasn't clocked in" to the manager | 60 min before, after 15 min |
| For employees | show pay, show colleagues on shift | no, yes |
| Requests | shift swaps and picking up open shifts need manager approval | yes, yes |
| KPI | bonus threshold and metric achievement cap | 80 %, 120 % |
| Deductions | up to 10 percentage deductions from accrued pay (name and percent) | none |
How the rules affect the timesheet and payroll is described in Timesheet and Payroll.
Locations: geofence, time zone and budget
For each location you manage you can set:
- coordinates and radius — for clocking in from the app and website with geolocation. The radius is 20 to 5000 m; if not set, the radius from the company rules is used;
- time zone — if the location lives on a different time than the company;
- weekly labour budget — the schedule compares its labour cost estimate with it.
Without coordinates, clock-ins with geolocation still go through, but the distance to the location isn't calculated and the "Outside location" flag isn't set.
Location QR code
Each location has its own QR code. Open the poster with the code, print it and put it up at the location: an employee scans it in the jeCheck app, and the clock-in or clock-out is recorded at this location without a geolocation check.
- If someone photographs the code with a regular phone camera, a hint page opens: clocking in works only through the app, so the record belongs to that employee.
- If the code has been copied or photographed, issue a new one: the old one stops working immediately, and the poster must be reprinted.
Kiosk tablet
The kiosk is a page for a tablet at the location, with no sign-in. Turn on the kiosk in the location settings — a link like /kiosk/… appears. Open it on a tablet and leave it in a visible place.
- The kiosk shows only the location's employees who have a PIN (Employees → card → Kiosk PIN, 4–6 digits).
- An employee picks their name and enters the PIN — a clock-in is recorded, or a clock-out if they are already on shift. There are break buttons.
- If the rules require a photo, the tablet takes a picture with its camera.
- After 5 wrong PINs in a row, that employee is locked out for 10 minutes.
- You can turn the link off or issue a new one — the old one stops opening.
Shift templates
A template is a ready-made shift: name, start and end time, break, print code (up to 4 characters, for example "D" or "N"), colour and position. Templates are shared (for all locations — created by an administrator or a schedule manager of all locations) or belong to one location (a location manager can create these). In the schedule, a template places a shift in one click.
Staffing needs
Staffing needs say how many people of which position the location needs on which weekday and hours, for example "barista, Mon–Fri, 08:00–16:00, 2 people". A row without a weekday applies every day. Based on the needs, the schedule shows coverage, and Auto-fill from staffing needs places employees. The location's list of needs is saved as a whole.
Holidays and the hours norm
Holidays are set per year. Day types:
- holiday — a day off; work on it is paid with the holiday multiplier and gets the РВ code in the timesheet;
- transferred working day — a calendar day off that is a working day this year;
- day off — a non-working day without a holiday premium (for example, a transferred day off).
The button for adding public holidays fills the year with fixed-date public holidays for Kazakhstan, Russia or Uzbekistan; dates already entered are not touched. Add lunar-calendar holidays (Oraza Ait, Kurban Ait) and transferred days off manually.
Monthly norm = working days by the calendar (Mon–Fri without holidays, with transfers) × hours in a working day. It is used for salaries, paid absences and overtime by period.
Frequently asked questions
Who can change the company rules?
Administrators and employees with the Manages the schedule of all locations right. A location manager changes only the settings of their locations, their location's templates and staffing needs.
Do I need to set the location's coordinates?
If employees clock in from the app with geolocation — yes, otherwise the system can't check that the employee is at the location. The QR code and kiosk don't need coordinates.
Will holidays fill in automatically every year?
No. Add holidays for the new year with the public holidays button and add transfers and lunar-calendar holidays yourself.
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