Clock-ins for managers
Staff → Clock-ins shows who is on shift right now and keeps a log of all clock-ins and clock-outs for the locations you manage. This is also where mistakes are corrected and payable hours approved.
Now on shift
The Now on shift block refreshes every minute. For each location: today's shifts and the employee's status:
| Status | Meaning |
|---|---|
| Upcoming shift | the shift hasn't started yet |
| Not arrived | the shift started more than the late grace period ago and there is no clock-in |
| On shift | clocked in |
| Break | the employee is on a break |
| Left | clocked out |
| Absent | the employee has an approved absence |
| No-show | the shift has ended and there was no clock-in |
Employees who clocked in without a shift are on the list too. You can see the clock-in time, lateness, the clock-in method and the photo, if any.
Clock-in log
The Clock-in log lists all clock-ins for a period (the last 7 days by default) with filters by location, employee and flag, for example Not approved or late arrivals. Each row shows the shift, clock-in and clock-out, break, worked time, payable time, method, distance to the location, clock-in and clock-out photos, flags and a note. Up to 1000 clock-ins are shown — narrow the filters for longer periods.
Flags: Late, Early leave, Outside location, No shift, Closed automatically, Edited, Offline.
Add a clock-in manually
If an employee forgot to clock in or the clock-in didn't go through:
- Click "Add clock-in".
- Choose the employee and location.
- Enter the clock-in and clock-out. Clock-out can stay empty — the employee is still on shift. A shift can't be longer than 24 hours.
- If needed — break and payable time. An empty break is calculated by the company rules. If you fill in Payable, h:mm, the clock-in is approved with these hours right away.
- Save. The clock-in is linked to the employee's shift at the location, if there is one.
Edit or delete a clock-in
- Click "Edit" in the clock-in row.
- Change the time, break or payable hours.
- Enter the reason for the change. Without a reason the correction isn't saved.
The clock-in gets the Edited flag, and lateness is recalculated. Edit history shows who changed what and when (before → after) and the reason. Deleting also requires a reason and is saved in the history; the hours of a deleted clock-in disappear from the timesheet and payroll.
Approve hours
Approval fixes how many minutes of a clock-in are paid. Select closed clock-ins and click Approve — the worked time becomes payable. For a single clock-in you can set your own payable hours via Edit.
Approved hours go to the timesheet as they are; the "payable by schedule / no more than scheduled" rule doesn't apply to them.
Clock-ins in a closed month (payroll approved) can't be added, edited, approved or deleted — first cancel the approval in Payroll.
Frequently asked questions
Do clock-ins have to be approved?
No. Unapproved clock-ins also go to the timesheet — according to the "payable hours" rule in the settings. Approval is for when a manager wants to fix the hours manually.
Who sees clock-in photos?
The manager of the location where the clock-in was made, and the employee. Photos are stored privately and don't open by a direct link without signing in.
Why is an employee "Not arrived" although they are at work?
The employee didn't clock in or clocked in at another location. Add a clock-in manually or ask them to clock in.
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