Expense approval without invoices lost in messengers
An employee uploads an invoice — AI fills in the expense. The expense follows its category's approval route on its own, checks catch duplicates and budget overspends, and once approved it lands in the treasurer's payment calendar.
How to set it up — help center guide →Highlights
An invoice in 10 seconds
Drop in a PDF or a photo — AI recognizes the counterparty, tax ID, amount, VAT and purpose. All that's left is to pick a category.
A route by your company rules
Up to 100,000 — the manager; above that — the CFO too; over budget — the owner. A diagram with conditions, not a table of exceptions.
Money under control
Duplicate invoices, split payments, price increases, first payments to new counterparties and budget overspends are visible before payment.
"Who approved this invoice?"
Invoices arrive in messengers and by email, approvals come as voice messages, the budget lives in the finance manager's spreadsheet, and the treasurer learns about a payment when the supplier is already calling. The same invoice gets paid twice, and large amounts get split up to avoid approval.
The usual way
- An invoice in a chat, an "ok" by voice message — no trail
- No one knows where a payment is stuck
- The budget is checked at month end, when the money is already spent
- The same invoice is paid twice
With jeCheck
- Every expense comes with documents, a route and a decision history
- You can see which step an expense is at and who is holding it
- Budget overspend is visible before submission, not after payment
- The system catches duplicate invoices and split payments itself
Features
Payment request
Category, amount, VAT, counterparty, location and department, due date, urgency and invoice. On the right — the category budget and who will approve it.
AI reads invoices
Recognizes PDFs, scans and photos: counterparty, tax ID, number and date, amount, VAT, IBAN. The AI controller checks the expense against your company policy.
Routes on a diagram
"Any" and "all" steps, conditions on amount, category, counterparty, budget and location, deadlines, reminders and escalation.
Payment calendar
Approved expenses by day, payment planning by drag and drop, partial payments, payment order numbers, a morning digest for the treasurer.
Budgets and analytics
A monthly plan by category for the company and locations, actuals, overspends, the largest counterparties and who is holding up approvals.
Recurring payments
Rent, subscriptions, maintenance: on the right day the expense is created automatically and sent for approval.
Approval rules on a diagram, not in people's heads
Each category has its own route: steps, conditions and deadlines. Add an "Amount over 100,000" or "Over budget" branch, click "Test the path" — and see who will approve the expense. Approvers get a push notification and an email and decide in one click.
- Approver: an employee, a position, the author's manager, the location manager, a department
- "Any of" and "all" steps
- Conditions: amount, category, counterparty, budget, location, payment method
- Return for revision with a comment, rejection, delegation
- Deadlines, reminders and escalation up the chain
- A new route version doesn't affect expenses already submitted
The treasurer sees what to pay and when
Approved expenses go into the payment calendar: overdue, day by day for the next two weeks, and without a date. Plan payments by dragging, record them in full or in parts with the payment order number. Category budgets show how much is already committed and keep you within the plan.
- Payment calendar by day with amounts and actuals
- Partial payments and cancelling a mistaken one
- Counterparty bank details with a copy button
- A morning "to pay" digest at 08:00
- Budget: warn or forbid on overspend
- Analytics: where the money goes and how fast approvals happen
How it works
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1
Review categories
35 categories and 3 routes are created automatically — adjust them to fit.
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2
Assign roles
Who submits, who approves, who pays and who sees the budgets.
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3
Submit an expense
Upload an invoice — AI fills in the fields, the route is picked by category.
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4
Approve and pay
Approvers decide right from the notification, the treasurer marks the payment.
Frequently asked questions
No. There are no bank integrations: the payment is made in your bank as usual and recorded in jeCheck — in full or in parts, with the payment order number. This is a deliberate choice: the money stays under the control of your bank and accounting team.
Drop a PDF, scan or photo of the invoice into the expense window — AI fills in the counterparty, tax ID, invoice number and date, amount, VAT, currency and purpose. Recognized fields are highlighted so you can check them.
Yes. A route is set on a category and inherited by its subcategories. Inside the route there are steps and conditions on amount, counterparty, budget, location and author. Three ready-made routes are available right away: standard, location purchasing and fast.
A repeated invoice number, the same amount to the same counterparty within 45 days, split payments, a price increase of more than 40%, a first payment to a new counterparty, the same file in another expense, a missing invoice and budget overspend. The AI controller adds a recommendation based on your company policy, but never approves anything itself.
Yes. Approvers get a push notification and an email, and the approval request appears among tasks in the jeCheck mobile app.
Expenses are included in the Network plan and above. AI invoice recognition and the AI controller work with the AI feature of the same plan.
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Run your first audit today
Sign up in a minute, start from ready-made checklist templates and use the mobile app right away. No card, no months-long rollout.