Expense budgets and analytics

Budgets

Finance → Budgets is a "category × month" table. Each cell shows the plan and, below it, the actual: how much is already committed by expenses pending approval and approved ones (excluding rejected and cancelled).

• At the top, choose the year and Whole company or a location.
• To set the plan, click a cell and enter the amount. Enter — save, Shift+Enter — the same value through the end of the year.
• The fill color shows how much of the plan has been used; red means overspend.
• Actuals only — hide categories without a plan.

A category's plan also covers its subcategories: the "Purchasing" plan includes "Purchasing → Dairy" expenses. For a location, the location's plan is used first; if there is none — the company plan.

What happens on overspend is set on the category in Categories and routes: Warn (the expense is submitted with a mark, and the route may add an approval), Forbid (it can't be submitted) or Don't track. See Settings.

Requires the Expenses: budgets permission.

Expense analytics

Finance → Expense analytics — for the selected period and locations:

• Expenses for the period, Paid, Awaiting decision now, Average approval time — from submission to "to pay";
• 12-month trend;
• By category and Locations — where the money goes;
• Budget execution — plan and actual;
• Largest counterparties;
• Slowest to decide — who is holding up approvals.

Requires the Expenses: analytics permission.

Frequently asked questions