Opening and closing
Gym Opening Checklist
- Who checks
- Front desk staff or shift manager
- When
- Daily, 30–45 minutes before the club opens
- Time
- ~25 min · 28 items
| Location | Date and time | Inspector | Signature |
A gym’s first members arrive right at opening and don’t wait: if the turnstile won’t read wristbands, the showers have no hot water and a treadmill shows an error, the complaint comes in at 7:05. The morning walkthrough makes sure the whole club is up and running — access control, climate, gym floor, locker rooms — and that anything broken is taken out of use before someone trains on it.
Follow the member’s route: entrance and front desk, gym floor, studios, locker rooms, then staff safety checks. Tag a faulty machine “Out of order” right away and file a maintenance request instead of leaving it “for later.” This is a quick readiness walkthrough, not a technical equipment inspection — that is done separately, on its own schedule.
Entrance, front desk and access control
-
1
The entrance steps are clear, with no ice in cold weather Walk from the parking lot to the door: no ice, slush or litter; de-icer spread if needed.☐ Yes☐ No
-
2
Entrance mats lie flat, edges don’t curl up The mat doesn’t slide underfoot; no curled corners or bumps for people to trip on.☐ Yes☐ No
-
3
Turnstiles admit members with their card or wristband Tap a test or staff card: the turnstile opens and the entry shows in the CRM.☐ Yes☐ No
-
4
The CRM is running and member profiles open Open any member’s profile: membership details and check-ins load without errors.☐ Yes☐ No
-
5
The card terminal is online and a test transaction goes through Run a connection check or test transaction per the bank’s instructions; no connection errors.☐ Yes☐ No
-
6
Opening cash float Count the cash and record the amount; it must match the amount left at closing.
-
7
Locker key wristbands are reconciled with the inventory The number of wristbands at the desk matches the inventory; lost and broken ones are recorded in the log.☐ Yes☐ No
-
8
Today’s class schedule on the screen or board at the desk matches the CRM Check 2–3 classes: time, studio, instructor. Instructor substitutions are noted, cancelled classes removed or marked.☐ Yes☐ No
Gym floor
-
9
Lights are on in every area of the gym, no burnt-out bulbs Check the cardio area, free weights and functional training zone, including corners by the mirrors.☐ Yes☐ No
-
10
All cardio machines power on and boot with no display errors Switch on every treadmill, elliptical and bike; a machine showing an error is tagged and reported immediately.☐ Yes☐ No
-
11
Faulty machines are tagged “Out of order” and a maintenance request is filed Every broken machine has a dated tag; there is an entry in the log or work order system.☐ Yes☐ No
-
12
Dumbbells and plates are racked by weight, nothing left on the floor Dumbbells in ascending order, no empty slots; plates on the racks, not leaning on the wall or left on a bar.☐ Yes☐ No
-
13
Disinfectant spray and wipes are set out in every zone Spray or wipes in the cardio area, at the strength machines and free weights; containers not empty.☐ Yes☐ No
-
14
The water cooler works, with water and cups Press the tap: water flows; spare bottle or filter OK, cups stocked.☐ Yes☐ No
Group fitness studios
-
15
Studio equipment is put away on the racks Steps, mats, balls and dumbbells for classes are in their slots; the studio floor is clear.☐ Yes☐ No
-
16
The sound system and headset mic in the first class’s studio work Turn on music and the mic: sound without crackling, headset batteries charged.☐ Yes☐ No
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17
Ventilation and air conditioning in the gym and studios are on per schedule The HVAC system is running; studios aren’t stuffy and don’t smell stale from the night before.☐ Yes☐ No
-
18
Gym floor temperature at opening, °C Record the wall thermometer reading; it is compared with the range set in the club’s standard.
Locker rooms and showers (quick walkthrough)
-
19
Locker room floors are dry, no standing water in showers Walk along the benches and through the showers: no puddles, drains not clogged.☐ Yes☐ No
-
20
Hot water runs in the farthest shower Open the shower farthest from the boiler room: water gets hot within the club’s usual time.☐ Yes☐ No
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21
Soap, toilet paper and paper towels are stocked in all restrooms Check every dispenser and holder in the men’s and women’s locker rooms; a supply for the shift is in the storeroom.☐ Yes☐ No
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22
Hair dryers switch on and work Turn each dryer on for a few seconds; a faulty one is removed or tagged.☐ Yes☐ No
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23
Lockers are open and empty, lost items recorded in the lost and found log Spot-check 10 lockers; items found are taken to the front desk with the date and location recorded.☐ Yes☐ No
Safety
-
24
Emergency exits open from the inside without a key and are unobstructed Check every emergency exit: the door opens, with no boxes, equipment or trash behind it.☐ Yes☐ No
-
25
The first aid kit at the front desk is complete and nothing is expired Check against the contents list; cold packs and supplies for scrapes are in place.☐ Yes☐ No
-
26
The AED (if the club has one) shows it is ready The status indicator on the unit shows it is operational; the pad and battery expiry dates have not passed.☐ Yes☐ No
-
27
All CCTV cameras display on the monitor Flip through the channels: no black screens or cameras turned toward the wall.☐ Yes☐ No
-
28
The panic button or link to security has been tested per procedure The test was done on the scheduled day and logged; if it isn’t a test day, the button is in place and accessible.☐ Yes☐ No
This template is a starting point. Check the limits and wording against your local regulations, your company standards and the equipment manufacturers' instructions.
jeCheck · https://jecheck.io/en/templates/fitness-club-opening
Common violations
- A machine showing an error is unplugged but not tagged: a member plugs it back in and trains on faulty equipment.
- Hot water is checked in the shower closest to the boiler room. In the morning it takes longer to reach the far stalls, and members are the first to notice.
- The emergency exit is locked overnight and nobody unlocks it in the morning — a direct fire safety violation for the whole time the club is open.
- Ice on the entrance steps is cleared after the first members arrive: the earliest visitors are exactly the ones who slip.
Frequently asked questions
Whoever starts the shift and opens the club — usually the front desk staff. If a maintenance or facilities employee also works mornings, locker rooms and climate can go to them, but one person signs off on the walkthrough.
Opening is a quick readiness check: everything is on, put away and working. The technical condition of cables, mountings and pins is checked separately, on its own schedule, usually by a technician or senior trainer.
Let members in manually and record each visit in the CRM so no check-ins are lost, and notify access control support right away. Record when the outage started and when it was fixed in the walkthrough.
Employee test on this topic
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Run this inspection on your phone
Move the checklist into jeCheck: photos on every item, tasks for each issue with an owner and a deadline, and location comparison by results.