# Task statuses, assignees and history

> How to work with the task card: statuses and priorities, assignees and watchers, due date, subtasks, comments and change history.

Источник: https://jecheck.io/en/docs/tasks/statuses-and-history

Click a task in the list, on the board or in the calendar — its card opens on the right. Everything in the card is edited in place and saved immediately: there's no separate “Save” button, except for the description.

## Task statuses

| Status | When to use it |
|---|---|
| New | The task has been set, but work hasn't started |
| In progress | The assignee is working on the task |
| In review | The work is done and awaiting acceptance |
| Done | The task is closed |
| Rejected | The task won't be done |

You can change the status in the card (the **Status** property), in a list row (the status icon), by dragging on the board, or for several tasks at once with bulk actions. “Done” and “Rejected” count as closed: such tasks are hidden from the list by default and move to the archive after 30 days.

> [!NOTE]
> For audit tasks that require an “after” photo or review, the status follows rules: the task can't be closed without a photo, and “Done” becomes “In review” after submission until the reviewer accepts the work. The assignee can only switch between “New” and “In progress” and submit the task. Only the reviewer — the location manager, auditor or administrator — can reject a task, move it out of “In review” or reopen a closed one. Unavailable statuses aren't shown in the dropdown. Learn more in [Violation tasks from audits](/docs/tasks/audit-tasks).

## Card properties

The task properties are on the right side of the card:

- **Status** and **Priority** (Urgent, High, Medium, Low);
- **Assignees** — new assignees get a push notification “You have been assigned a task”;
- **Due date** — highlighted if the task is overdue or due today;
- **Location** — the location the task relates to;
- **Tags** — pick an existing one or create a new one;
- **Watchers** — follow the task without doing it.

Below are reference fields: **Author**, **Created**, **Updated**, **Done**. Audit tasks also have **Source** (a link to the audit report) and **To close** (“after” photo, confirmation).

## Name, description, subtasks and files

- **Name** — click and edit; it's saved when you leave the field or press Enter.
- **Description** — click the text, edit it and click **Save** (or **Ctrl + Enter**). Links in the description become clickable.
- **Subtasks** — add items in the **Add subtask** field, tick completed ones, drag to reorder. Progress is shown above the list, for example 2/5.
- **Files** — the **Upload** button or drag files into the card.

## Comments

Use the **Comments** tab to discuss the task with colleagues. Type your text and click **Send** (or **Ctrl + Enter**). The assignees and the task author are notified about new comments (except the person who wrote it). You can edit or delete your own comment.

## Task history

The **History** tab is a log of all changes: who created the task and when, changed the status, priority, due date, assignees, location or tags, added or completed a subtask, attached or deleted a file. The latest events are at the top.

For audit tasks, the history also shows system actions: creation from the audit, reminders, escalations, submission for review, acceptance or return for rework, repeat violations and AI actions.

![The History tab in the task card](/docs-media/en/tasks/history.jpg)

> [!TIP]
> History helps sort out disputes: for example, who moved the due date and when, or who removed an assignee.

## Other task actions

- **Copy link** (the link icon at the top of the card) — a direct link to the task.
- **More → Duplicate** — a copy of the task.
- **More → Delete** — only for the task author and company administrators.
- The **↑** and **↓** arrows at the top of the card (or on the keyboard) — go to the next or previous task in the list.

## Frequently asked questions

### Who can change a task?

An administrator sees and changes all company tasks. Other users see tasks for the locations they're linked to and tasks they take part in: as author, assignee, watcher, or the auditor of the audit the task was created from. They can open such a task, change its properties and comment on it. Other tasks aren't shown in the list and don't open via a link. Only the author and administrators can delete a task. The status of audit tasks with review changes according to the rules described above.

### Can I restore a deleted task?

There's no restore option in the interface — jeCheck asks for confirmation before deleting.

### What's the difference between an assignee and a watcher?

The assignee is responsible for doing the task and sees it on the **Assigned to me** tab. A watcher only follows progress — the task appears on their **Watching** tab.