# Publishing the schedule and notifications

> Draft, changed and deleted shifts — what an employee sees before and after publishing, and which push notifications they get.

Источник: https://jecheck.io/en/docs/schedule/publish

Employees see only the published schedule. While you build and edit shifts, they stay drafts and the employee sees the previous version. Clicking **Publish** shows the changes to everyone at once and sends notifications.

## Shift statuses

| Status | What the employee sees |
|---|---|
| **Draft** | nothing — the shift isn't published yet |
| **Published** | the shift as it is in the schedule |
| **Changed after publishing** | the previous version of the shift until the schedule is published again |
| **Deleted** (awaiting publishing) | the shift until publishing; after publishing it disappears |

The number of unpublished changes is shown above the grid.

## How to publish

1. **Check the period.** The location and period open in the grid (a week, two weeks or a month) are published.
2. **Click "Publish".** The **Publish schedule** window opens with the period.
3. **Decide about notifications.** The **Send push notifications to employees whose schedule has changed** checkbox is on by default.
4. **Confirm.** Drafts and changes become visible to employees; deleted shifts disappear.

If a shift was moved to another location, it is published together with the schedule of either of the two locations — the employee won't see it "in two places".

## Notifications employees get

Notifications arrive in the mobile app in the employee's language:

- **Schedule updated** — to those whose shifts changed after publishing, with the dates of the changes;
- **Open shifts available** — to location employees with a suitable position when new open shifts are published;
- **Your shift starts soon** — a reminder before the shift starts (60 minutes by default, set in the rules);
- decisions on requests and shift swaps.

A manager gets **Employee hasn't clocked in** if, a set time after the shift start (15 minutes by default), there is no clock-in and the employee has no approved absence. The notification goes to the location's managers and schedule managers of all locations, or to administrators if there are none.

## What changes without publishing

- An approved shift swap or a picked-up open shift goes to the new employee right away and is published automatically.
- Shifts released when a vacation is approved become open, but employees see this after publishing.

## Frequently asked questions

### An employee doesn't see a shift

Check whether the schedule is published: a draft has the **Draft** status. Another reason — the shift is assigned to another employee or another location.

### Can I publish without notifications?

Yes, untick the push checkbox in the publish window. Employees will see the new schedule, but no notification will be sent.

### What happens to clock-ins if a shift is changed after the employee arrived?

A clock-in is linked to the published shift at the moment of arrival and isn't deleted. If the shift time changed, check the clock-in in **Clock-ins** and correct it if needed.