# Payroll calculation

> Pay types and rate history, calculation formulas, bonuses, penalties, advances, percentage deductions, approving the payroll, payslips and Excel.

Источник: https://jecheck.io/en/docs/schedule/payroll

**Staff → Payroll** calculates the month's pay from the timesheet and the company's pay rules. The section is visible to administrators and managers with the **Sees payroll** right — for the locations they manage.

> [!NOTE]
> Payroll and KPIs are part of the Network plan. Shift schedules, clock-ins, timesheets and requests are available on any plan, including the free Start plan.

> [!WARNING]
> The module doesn't calculate statutory taxes or mandatory contributions. Only the percentage deductions set by the company in the rules are withheld. For accounting there is an Excel export.

## Pay type and rate

The pay type and rate are set in **Employees** → employee card:

- **Hourly** — a rate per payable hour;
- **Salary** — an amount per month;
- **Per shift** — a fixed amount for each worked shift.

When the rate changes, set **Effective from** — shifts before that date are calculated at the previous rate. The calculation uses the rate in effect on the shift day, so if the rate changes mid-month, both rates are applied. The **Rate history** is in the card.

## How pay is calculated

| Line | Formula |
|---|---|
| Hourly pay | payable hours × rate |
| Salary for time worked | salary × payable hours / monthly norm, but no more than the salary |
| Shift pay | number of worked shifts × shift rate |
| Night premium | night hours × hourly rate × (night multiplier − 1) |
| Holiday premium | holiday hours × hourly rate × (holiday multiplier − 1) |
| Overtime (hourly) | overtime hours × rate × (multiplier − 1) — the hours themselves are already paid |
| Overtime (salary) | overtime hours × hourly rate × multiplier — these hours aren't part of the salary |
| Paid absences | working days of absence × daily rate |
| KPI bonus | bonus base × KPI total, if the total is at or above the threshold |
| Bonuses and compensations | one-off accruals for the month |

The hourly rate for a salary is salary / monthly norm hours; for pay per shift it is the shift rate / shift hours. The daily rate: hourly — rate × hours in a working day; salary — salary / working days in the month; per shift — the shift rate. Overtime isn't counted for pay per shift. The monthly norm comes from the company's working calendar, see [Schedule setup](/docs/schedule/setup).

Vacation, sick leave, business trips and training are paid by default; a manager can change this when deciding on the request.

## Deductions and net pay

- **Deducted** = penalties + deductions + advance + percentage deductions from accrued pay (their names and percentages are set in the rules, up to 10 lines).
- **Net pay** = accrued − deducted.

## Bonuses, penalties and advances

In the employee's breakdown, in the **One-off accruals and deductions** block, choose the type — **Bonus**, **Compensation**, **Penalty**, **Deduction** or **Advance** — enter the amount and a comment and click **Add**. The amount is greater than zero; the sign depends on the type.

## Approve and close the month

1. **Check the calculation.** Open an employee's row to see what each amount is made of.
2. **Click "Approve and close month".** The calculation is saved as the approved payroll for all company employees.
3. **After paying — "Mark as paid".**

After approval the month is closed: shifts, clock-ins, absences, one-off accruals and KPI values of that month can't be changed. To correct data, click **Cancel approval** (if the payroll is marked as paid — first **Remove paid mark**), make the corrections and approve again.

The payroll is approved by an administrator or a schedule manager of all locations with the **Sees payroll** right.

## Statement, payslips and Excel

- **Payroll (print)** — a payroll statement by employee with signature lines for the manager and chief accountant; an unapproved one is marked "Draft".
- **Payslips** — a payslip for each employee: days and hours worked, accruals and deductions line by line.
- **Excel** — all amounts in columns for accounting.

## What employees see

If "Show pay to employees" is turned on in the rules, employees see their amounts for the month in **My schedule** and in the app. It is off by default.

## Frequently asked questions

### Why does an employee have zero?

No rate is set, there are no closed clock-ins, or the shifts aren't published. Pay is calculated only from timesheet hours.

### An employee worked at two locations — how is that calculated?

Pay covers all of the employee's work in the company, at any location, in one row.

### Can the calculation be changed after approval?

Only after cancelling the approval. The approved payroll is a snapshot of the calculation at the moment of approval; it doesn't change when the timesheet is edited.