# Expense budgets and analytics

> Monthly plan by category for the company and locations, actuals and overspends, where the money goes, the largest counterparties and approval speed.

Источник: https://jecheck.io/en/docs/expenses/budgets-and-analytics

## Budgets

![Expense budgets and analytics](/docs-media/en/expenses/budgets.jpg)

**Finance → Budgets** is a "category × month" table. Each cell shows the plan and, below it, the actual: how much is already committed by expenses pending approval and approved ones (excluding rejected and cancelled).

- At the top, choose the year and **Whole company** or a location.
- To set the plan, click a cell and enter the amount. **Enter** — save, **Shift+Enter** — the same value through the end of the year.
- The fill color shows how much of the plan has been used; red means overspend.
- **Actuals only** — hide categories without a plan.

A category's plan also covers its subcategories: the "Purchasing" plan includes "Purchasing → Dairy" expenses. For a location, the location's plan is used first; if there is none — the company plan.

What happens on overspend is set on the category in **Categories and routes**: **Warn** (the expense is submitted with a mark, and the route may add an approval), **Forbid** (it can't be submitted) or **Don't track**. See [Settings](/docs/expenses/settings).

Requires the **Expenses: budgets** permission.

## Expense analytics

**Finance → Expense analytics** — for the selected period and locations:

- **Expenses for the period**, **Paid**, **Awaiting decision now**, **Average approval time** — from submission to "to pay";
- **12-month trend**;
- **By category** and **Locations** — where the money goes;
- **Budget execution** — plan and actual;
- **Largest counterparties**;
- **Slowest to decide** — who is holding up approvals.

Requires the **Expenses: analytics** permission.

## Frequently asked questions

### Why are actuals higher than the sum of payments?

Budget actuals are expenses pending approval and approved ones, even if they haven't been paid yet: the money is already "committed".

### Can I set a budget per department?

Budgets are set by category for the company and for locations.