# How to hand in a shift takings envelope

> After the shift, the cashier puts the cash in an envelope, enters the till amount and seal, and hands it in to the location safe. Any Z-report difference shows at once.

Источник: https://jecheck.io/en/docs/cash/envelopes

An envelope is the main unit of cash tracking. At the end of a shift, a café cashier or a salon administrator puts the takings in an envelope or safe bag, seals it and hands it in to the location safe. The envelope gets a number (for example, E-12), and from then on you can see where it is and whose hands it has passed through.

![How to hand in a shift takings envelope](/docs-media/en/cash/envelopes.jpg)

## What you need

- the **Cash: location till** permission for this location, or being a holder of the location safe;
- the cash amount from the till's Z-report;
- the seal or safe bag number, if your company requires it.

## Step by step

1. **Open the window.** On the **Cash** or **Envelopes** page, click **Hand in envelope**. You can also do it from the safe card — the **Hand in envelope** button.
2. **Specify the safe, cashier and shift.** Select the **Safe** and **Cashier**, check the **Shift date** and, if you like, mark the shift with a button: **Morning**, **Day**, **Evening** or **Night**.
3. **Enter the till amount.** In the **Per till (Z-report)** field — the cash according to the till report. If the envelope amount is different, a warning appears below the fields right away: "The envelope has … less than the till — there will be a shift discrepancy".
4. **Enter the seal.** **Seal / safe bag** — the number from the bag or seal. One seal — one envelope in circulation: the same number won't be accepted a second time.
5. **Specify how much is inside.** In the **In the envelope** field, enter the amount **As a total** or count it **By note** — the total adds up automatically.
6. **Add a photo and a comment.** The **Envelope photo** is taken with the phone camera right in the browser. Add a comment if something needs explaining.
7. **Hand it in.** **Hand in to safe** — the envelope goes into the safe. **Hand in and print slip** — also opens a slip label with a QR code that you can stick on the envelope.

> [!TIP]
> Which fields are required — seal, till amount, photo — is decided by the section administrator in **Cash storages → Rules**. See [Storages and cash flow](/docs/cash/storages).

## Shift discrepancy

If the envelope doesn't hold as much as the till shows, jeCheck records a **shift discrepancy** against the cashier. The money itself doesn't move: exactly what was put in goes into the safe. A difference within the tolerance (small change, rounding) isn't counted as a discrepancy. To review a discrepancy, see [Discrepancies and inventory](/docs/cash/discrepancies).

## Envelope list

The **Envelopes** page lists all envelopes with number, shift, cashier, seal, amount and **Where it is now**. Filters: **Status**, **Location**, **Where it is now**, shift from … to …, search by number and seal.

| Status | What it means |
|---|---|
| In storage | in a safe, with a courier or in the main cash office |
| In transit | included in an act the recipient hasn't confirmed yet |
| Counted | opened, the money has been counted |
| Deposited to bank | handed over to the bank |
| Lost | not found on acceptance or inventory |
| Voided | handed in by mistake and removed from the records |

Click an envelope to open its card: amount, count, location, shift, cashier, seal, till amount and the **Envelope path** — when it was handed in, who handed it over, who accepted it, when it was opened or deposited to the bank. The print button in the card header opens the **Envelope slip** again.

## Voiding an envelope

If an envelope was handed in by mistake (for example, the money is already accounted for in another envelope), an employee with the **Cash: settings** permission opens the card and clicks **Void**. The envelope amount is removed from the storage balance, and the reason is saved in the envelope path.

## Frequently asked questions

### The cashier made a mistake in the amount — what should I do?

An envelope can't be edited after it's handed in. If the amount is wrong, it can be voided and handed in again; and if the difference is found on counting, it becomes a discrepancy that the administrator decides on.

### Can several envelopes be handed in during one shift?

Yes. Each envelope is handed in separately with its own seal — for example, the morning and evening shifts of a coffee shop.

### Can an envelope be handed in from a phone?

Yes, in the phone's browser: the **Hand in envelope** window works on a mobile screen, and the photo is taken with the camera.